SparkLabs Hiring KV.png

Administrative Specialist (Taipei)

We are looking for an experienced Administrative Specialist to handle daily administrative/operational tasks and to manage our workspace. You will mostly be in charge of office administration-related tasks and be the point of contact for our team to answer queries. If you’re someone who has great communication and organizational skills and loves to create an enjoyable working environment for others, we would love to meet you!

A little bit about us:

SparkLabs Taipei is part of the SparkLabs accelerator network — a global accelerator network founded by entrepreneurs, for entrepreneurs. Established in 2018, SparkLabs Taipei offers a strategically designed accelerator program to help founders grow and scale their startups into world-class businesses. Since our inception, we’ve already accelerated 50 startups. ​


Learn more about SparkLabs Taipei: www.sparklabstaipei.com​
 

 

A short brief on your role:

The Administrative Specialist’s responsibility is to provide administrative support to the team and ensure the smooth and efficient operation of the office.


To be successful in this role, you should be extremely well-organized, have excellent time management skills,  pay great attention to detail, and be able to act with minimal guidance. It would be perfect if you have had experience in an administrative role in the past.

Responsibilities:​

  • Greet visitors, answer phone calls, and take messages

  • Manage office equipment & supplies inventory, and order new ones as needed

  • Liaise with the co-working space management and attend monthly meetings

  • Organize and maintain office storage space

  • Handle both incoming and outgoing mail/parcel

  • Plan company gatherings (dinners, outings, birthday celebrations)

  • Submit membership card application to co-working space management for new hires and startup teams, arrange seating chart,  and take care of related procedures

  • Other ad hoc administrative duties as assigned to support the team and program

 

Requirements:

  • At least 1-year experience as an administrative specialist or other relevant experience.

  • Outstanding organizational and time management skills to organize a daily workload by priorities.

  • Strong Microsoft and G Suite applications skills

  • A proactive approach to problem-solving with strong decision-making skills.

  • Professional level verbal and written communications skills both in Chinese and English.

Preferred (not required, but good to have):

  • Good familiarity with the startup scene and culture

  • Able to thrive in a fast-paced, high-growth, and tight-knit company

  • Have knowledge in VCs/accelerators/corporate innovation

  • Have experience or knowledge in finance/accounting

 

Who you will be working with?

  • Executive Assistant (Mainly)

  • Program Director

How to Apply

To indicate your interest in this job opening, please 

1. Send your CV to team@sparklabstaipei.com

2. With the email subject line:

[Apply] SparkLabs Taipei Team - (Role you want to apply) - (Your Name)

 

Kindly note that although we would like to get back to all applicants, only candidates invited for an interview will be contacted. Thank you for your understanding!

Find out more about us:

Website

Facebook

LinkedIn

 
G-KLZ4XJJW94